Payroll & Accounts Payable Manager

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Payroll & Accounts Payable Manager

Salary

$97,635.00 - $155,126.00 Annually

Location

Irvine

Job Type

Full-Time

Job Number

OCFA - PAPM

Department

Orange County Fire Authority

Opening Date

09/06/2019

Closing Date

10/6/2019 11:59 PM Pacific

About the Position

The OCFA is seeking a talented individual to fill the role of Payroll & Accounts Payable Manager.  Reporting to the Finance Manager, the Payroll & Accounts Payable Manager will provide leadership and exceptional customer service and support to one of the largest fire service organizations in California.  The incumbent in this position will be responsible for managing the operations of the Payroll, Accounts Payable, and Timekeeping Section.  The position develops work processes, directs the work of assigned staff, develops expectations, manages performance, provides training, coaching, and mentoring to subordinate staff, makes presentations and serves as managerial support to the Finance Manager.
 
TO VIEW THE FULL JOB ANNOUNCEMENT INCLUDING BENEFITS: Click Here

 

Ideal Candidate

Ideal candidates must have a proven track record of providing hands-on payroll and electronic timesheet entry supervision in a large fire service agency, including experience navigating public sector FLSA for 24 hours shifts.  The ideal candidate will possess excellent interpersonal skills, the ability to work collaboratively with labor groups, and a solutions-oriented approach to solving complex issues. The ideal candidate will also demonstrate the ability to think 'out of the box' and provide effective leadership for the Payroll, Accounts Payable, and Timekeeping section of the Finance Division. 
 
The ideal candidate will possess the following knowledge, skills, abilities, traits, and competencies:
  • Excellent leadership skills required to succeed at the management level
  • Must be creative and able to bring innovation to difficult problems or issues
  • Ability to build rapport and develop positive relationships with staff, organizational leadership and various stakeholders; the ability to effectively listen and build trust
  • Strong communication and presentation skills necessary to translate technical/complex concepts
  • A leader who is collaborative and supportive in working with elected officials, executive management and staff, ensuring the best solutions
  • Comfort with technology and experience successfully implementing automation and using technology to improve efficiencies and best practices 
  • An outstanding manager of people who provides guidance and professional support to staff, offers regular feedback to employees, and serves as a mentor in providing training and growth opportunities
  • Ability to multitask, handle conflicting deadlines, and respond to customer complaints
  • A proven track record in negotiation and building relationships with labor groups
  • Knowledge of Federal and California payroll laws and leave of absence laws
  • Experience using electronic timekeeping systems and calculating overtime for fire personnel

Minimum Qualifications

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below.
  • Bachelor's Degree in Accounting, Business Administration, or a closely related field (additional experience may be substituted for education on a year for year basis)
  • Five (5) years of progressively responsible related work experience, including two (2) years supervisory experience

HIGHLY DESIRED QUALIFICATIONS
  • Experience performing payroll/accounts payable/timekeeping job functions for a public municipality or an equivalent environment
  • Certification or coursework in payroll or Fair Labor Standards Act

Supplemental Information

THE ORANGE COUNTY COMMUNITY
Orange County is nestled along the Southern California coast between Los Angeles and San Diego counties. As the third largest populated county in California, the vibrancy of this nearly 800 square mile jewel places it as the thirtieth largest economy in the world. Orange County has 34 cities and five supervisory districts serving a population of more than three million people. A desirable place to live and work, Orange County is known for its ideal weather, recreation, and a wide range of cultural arts. Many of its public and private schools are ranked among the best in the nation. The county also has top rated attractions such as Disneyland, Knott's Berry Farm, pristine ocean beaches, and is the home of major league sports teams, including baseball's Angels and hockey's Ducks.

THE ORGANIZATION
Headquartered in Irvine, California, the Orange County Fire Authority (OCFA) is a Joint Powers Authority (JPA) that protects over 1.8 million residents in a 575-square mile area, with 190,000 acres of wildland. The OCFA was formed on March 1, 1995, transitioning from the Orange County Fire Department to a JPA. The service area includes 24 member cities and the unincorporated areas of Orange County. The OCFA is governed by a 25-member Board of Directors and is managed by an appointed Fire Chief who reports directly to the Board of Directors.

The OCFA is the largest regional fire service organization in Orange County and one of the largest in California. The OCFA has a staff of approximately 1,450. Of those, 1,200 are professional firefighters and chief officers and 250 are non-sworn support staff working at the Regional Fire Operations and Training Center facility. These personnel provide front-line services, including prevention, education, dispatch, emergency response, and technical and administrative support. Additionally, OCFA Reserve Firefighters staff 10 stations throughout Orange County.

To learn more about the OCFA, go to www.ocfa.org.

Please see job announcement for details.

01
Do you possess a bachelor's degree with major coursework in accounting, business administration, or a closely related field?
  • Yes
  • No
02
Please list any payroll, Fair Labor Standards Act, or related certification, academic coursework, or training. If not applicable, note N/A.
03
Please summarize your experience supervising payroll processes related to public safety personnel; including calculating overtime, tracking leaves of absence, complying with the Fair Labor Standards Act, and performing retirement reporting. Include the name of your employer(s) where you gained this experience, the scope of your duties and responsibilities including the number of employees on payroll, the size of the payroll, the number of staff supervised, and the dates employed (mm/yy to mm/yy).
04
Please describe your experience supervising staff using automated payroll systems, time entry/electronic timesheets, enterprise resource planning systems, accounts payable invoicing or related electronic systems in a governmental setting. Please highlight fire service experience, if applicable. Include the name of your employer(s) where you gained this experience, the scope of your duties and responsibilities, the number of staff supervised, and the dates employed (mm/yy to mm/yy).
05
Please describe your experience implementing new technology related to payroll systems, time entry/electronic timesheets, enterprise resource planning systems, and/or accounts payable invoicing electronic systems. Include the name of the technology, its purpose, and your role and responsibilities in the implementation process.
06
Please describe your experience working proactively with labor organizations, interpreting Memoranda of Understanding and applying the individual elements to payroll processes. Include the name of your employer(s) where you gained this experience, the scope of your duties and responsibilities, the type of labor, organizations, and the dates employed (mm/yy to mm/yy).

Required Question

Agency
CPS HR Consulting
Department
Orange County Fire Authority
Address
1 Fire Authority Road

Irvine, California, 92602
Website
https://www.ocfa.org/
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